City of Columbus

Contractor Related Terms and FAQ's

Projects and Bidding

• Where do I need to come to pick up bid specs?
  For the Division of Power and Water, bid specs are available at 910 Dublin Road in the Supply and Distribution Office. The number is 645-7100.

Subcontractor Reporting Form - Terms and Definitions

• Date:
  The day the form is completed.
• Project CIP#:
  The capital improvement project number.
• Auditor No.—ED, EA, EL#: Reference Document Number/Suffix.
  This number is the contract/purchase order/encumbrance number (ex., EA, EL, UT, etc.). This number has the pre‐fix “E” and is used to track the projects through the Performance Purchasing (City of Columbus Intranet, Auditor’s Office, Fixed Assets, August 2008).
• City Project Manager:
  The City of Columbus representative providing oversight of the work endeavor.
• City Project Manager#:
  A telephone number that may be used to contact and leave messages for the City Project Manager.
• Prime Contractor:
  Any individual or business entity which has a contract with a city agency (Columbus City Code Provision 329.04(f)).
• Project Name:
  The title of the work endeavor.
• Contract Amount:
  The price negotiated for a specifically described unit of work agreed upon by the prime contractor and the contracting agency.
• Contract Duration:
  The number of calendar days within which the work contemplated shall be completed (City of Columbus, Ohio, Construction and Material Specifications, October 2002).
• Sub‐Firm:
  The individual, firm, partnership or corporation to whom the Prime Contractor sublets part of the contract with the written approval of the City. Subcontractor is a more specific term used for the sub‐firm working in construction. Sub‐consultant is a more specific term for the sub‐firm working in professional services (City of Columbus, Ohio, Construction and Material Specifications, October 2002).
• Contract Compliance #:
  Generally the Federal Tax identification Number or the social security number of a business enterprise. Valid for two years. Indicates compliance with equal opportunity employment laws.
• Vendor Status Title:

  The City of Columbus designations of:
           MBE (Minority Business Enterprise);
           FBE (Female Business Enterprise);
           MBR (also known as an RMB is a Registered Minority Business);
           HL1 (Hispanic Business Enterprise);
           AS1 (Asian Business Enterprise); OR
           MAJ (Majority firm)
  These acronyms are used to identify and define business ownership. They are consistent with the terminology in the Performance Series and are mutually exclusive.
  NOTE: The city does NOT recognize any other designations, e.g., WBE, DBE, etc. Please do not use any other title or designation when completing the form.

• Original Subcontract Amount:
  The amount subcontractors have negotiated to receive from the prime contractor for completed work. This amount can be determined by contacting the prime contractor.
• Modified Subcontract Amount:
  The difference in the original subcontract amount. A decrease should be indicated by parenthesis.
• Earned This Invoice:
  The amount paid to the subcontractor in a particular instance.
• Earned To Date:
  The amount paid to subs for the overall contract at the time the form is submitted to EBO.